Treasurer's Office
Tax Database
Property Tax Information is available to the public on the internet
The Columbia County Treasurer’s Office offers property tax information to the public on the internet.
This information includes both paid and unpaid property taxes on all parcels in Columbia County, except those located in the City of Hudson. In addition, parcels located in the Villages of Chatham, Kinderhook, Philmont, and Valatie will have County and Town taxes included –but not any taxes levied by the village.
During the first five months of each year, the current year property taxes are in the hands of the town tax collectors. You will either need to contact the town collector for current year info or access the town tax collector’s information on the internet. Links are available to the Town site HERE.
School tax information is only available on those parcels that were not paid directly to the school tax collector. Hudson City School District delinquent taxes are shown as separate line items, while all other schools would show as a re-levy on the current year property tax bills.
If you have any problems or need assistance with the web site, please call the Columbia County Treasurer’s Office at 518-828-0513 and ask for Nancy Baker.
To access the information, you can use THIS LINK , or go to http://ny.columbiacounty.totalcollectionsolution.com
At the login screen, you will access the database using the user name public@columbia and the password public.
The following are instructions on how to use the site –
List of town SWIS codes used on tax site
SWIS Code
102000
102200
102400
102601
102689
102801
102889
10300
103200
103400
103600
103801
103889
104000
104200
104401
104403
104489
104600
104800
105000
105200
105400
Municipality
Ancram
Austerlitz
Canaan
Village of Chatham (Town of Chatham)
Chatham (Town outside Village)
Village of Philmont  (Town of Claverack)
Claverack (Town outside Village)
Clermont
Copake
Gallatin
Germantown
Village of Chatham (Town of Ghent)
Ghent (Town outside Village)
Greenport
Hillsdale
Village of Kinderhook (Town of Kinderhook)
Village of Valatie (Town of Kinderhook)
Kinderhook (own outside Villages)
Livingston
New Lebanon
Stockport
Stuyvesant
Taghkanic
Note – There are hamlets located in every Town in Columbia County, and some hamlets involve more than one town. These hamlets have no official status, and therefore have no SWIS codes identified with them. SWIS codes are numeric town identifiers in the state wide identification system. You will have to determine which town the parcel in question is located in to find the appropriate SWIS code.
THERE ARE SEVERAL TOOL BARS THAT SHOW UP ON THE COMPUTER SCREEN – YOU WILL ONLY BE ABLE TO ACCESS THE TABS ON THOSE TOOL BARS THAT PERTAIN TO CHECKING THE STATUS OF TAXES AND PAYMENTS ON A PARCEL. You DO NOT have access to create or run reports.
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To Check the Status of a Parcel
  • Log into Total Collection Solutions web site
  • Identify and click on the ENTITIES tab
  • Enter the Tax Map number in the white space below the heading Tax Map (the SBL number of the parcel) – be sure to include all dots and dashes that are part of the SBL number. Press Enter.
  • Check to be sure that you have the proper SWIS code and parcel owner
  • Click on the eyeball next to the desired parcel
  • Check on the tab bar highlighted in blue, half way down the page, for any FLAGS (if the FLAG tab is red, you must check the notes first)
  • The information shown on the screen will give you the payment status of all tax years shown
FLAGS – If the flag shows a DEFAULTED payment plan, the property owner is not eligible to be considered for another payment plan until three years after the default date.
Bill Status – INACTIVE – This means the tax years included have been placed in a payment plan.
Bill Status – BUNDLED – This means the tax years included have been placed in a payment plan.
To Check Payments on a parcel
  • Follow instructions to locate parcel as shown in above instructions
  • On the light blue tabs bar – click on the PAYMENTS tab
  • Payments will be shown here along with the date paid
  • If you need to know who made the payment – click on the eyeball next to the payment line (payments made prior to August 2011 may not accurately show who made the payment)
To Check for a school re-levy on a parcel
  • Follow instructions to locate parcel as shown in above instructions
  • Click the eyeball next to the tax year that you are interested in viewing
  • On the light blue tabs bar – click on the LINES tab
  • On this screen you will see any re-levies or other tax items that may be included on the bill